Rule - Tay Ho Half Marathon 2025

RACE REGULATIONS

1. Participants

Athletes voluntarily participating in TTay Ho Half Marathon 2025 Powered By Thanh Xuan Valley have read, understood and agreed to the information, documents and competition rules set by the Organizer.
Athletes are Vietnamese citizens and foreigners who fully meet the provisions of the Race’s Regulations, not during the period of being banned by the National and International Federation of Associations or the disciplinary management agency.
Athletes participating the distances of 21km, 15km must be 16 years or older and complete the registration with the Organizer.
Athletes participating the distances of 5km must be 6 years or older and complete the registration with the Organizer..
Athletes under the age of 18 must have a responsible guardian and sign a “disclaimer”.
Athletes under the age of 12 must have a parent or guardian to monitor and take responsibility for the duration of the race.
Athletes understand that participating in Tay Ho Half Marathon 2025 Powered By Thanh Xuan Valley is an activity that requires good physical strength and the athletes have to practice and prepare for the necessary health. The organizers will not be responsible if the athletes are physically, mentally injured during the race

The organizer recommend that athletes with cardiovascular diseases, asthma, or chronic diseases being treated do not participate in the race.

2. Registration

Online: https://tayhohalfmarathon.com/
VuMedia Joint Stock Company. N2D Building, Le Van Luong Street, Thanh Xuan District, Ha Noi, Viet Nam.
After the registration is properly processed, the Organizer will not refund the registration fee to the athletes for any reason.
The event participation fee will not be refunded in case the event is canceled due to force majeure (earthquake, flood, fire, war, strike, national mourning…)

3. Documentation Requirements

For athletes of the provincial, city, branch, and federation teams: according to the form stamped with the certification of the governing body about their personnel issues.
For other athletes: Register according to the website: https://tayhohalfmarathon.com/
The time to complete the profile and the registration are informed on the Website.
Quantity: Expected 12,000 athletes.

II. Time, location, competition content

Time and Venue (Tentative)

Date: April 11–12, 2025, from 9:00 AM to 8:00 PM
Location: Tay Ho Creative Cultural Space (formerly Trinh Cong Son walking street), Tay Ho, Hanoi
Activities:
- BIB number pickup
- Opening ceremony
- Information booths
- Side activities and events

April 13, 2025

03:00: 21km race start
05:00: 15km race start
06:30: 5km race start
07:30–08:30: Awards ceremony
07:50: Closure of 5km, 15km, and 21km race routes
09:00: Baggage pickup ends, event closes
Race Course: Around West Lake
Participants: Professional and amateur athletes, and Tay Ho district residents.

Cut-off Times:

21km: 3h30min (reach KM17 before 6:40 AM)
15km: 2h50min (reach KM11 before 7:05 AM)
5km: 1h20min

Important Conduct Rules:

Athletes must give way to medical staff and ambulances.
Athletes must behave professionally and respectfully. Use of profanity, arguing, insulting, or unsportsmanlike behavior will result in disqualification.
Littering and environmental damage are strictly prohibited.
Athletes must wear event clothing and BIB visibly throughout the race.

GENERAL TERMS

1. Awards:

For the detail information, please check more at https://tayhohalfmarathon.com/athlete/ – Awards

2. Race Supervision

Athletes leaving the course may not rejoin.
Shortcuts will lead to disqualification.
Fraud will be documented via race referees and security footage.
Athletes must use their official BIBs and timing devices; otherwise, they will be disqualified.
No outside assistance (e.g., wheeled vehicles) is allowed, except for athletes with disabilities authorized by the OC.
Forbidden to bring animals, explosives, flammables, pressurized gases, toxic substances, or any dangerous items.

3. Race Results

Timing devices on BIBs will record official times.
Awards for 5km, 15km, and 21km based on Gun Time (from starting gun to crossing the finish line).
Age group awards for 21km based on Chip Time (from crossing the start mat to finish).

Family Race (5km):

Teams of 3–5 members.
Each team must have 1 child under 12 and 1 father (over 21) or 1 mother (over 18).
The team’s finish time is based on the last member to finish.
Required documents: ID/passport of parents (or VNeID level 2) and child’s birth certificate.

Disqualification Conditions:

Wearing more than 2 timing devices.
Exceeding the Cut-off time.
Missing sections of the course (confirmed by referees and surveillance).

Official results will be posted on the event website. Appeals must be submitted before April 21, 2025, with evidence.
Award complaints for 1st, 2nd, and 3rd places must be made by 8:00 AM, April 13, 2025.

Athletes must present original ID/passport or VNeID level 2 at the verification booth to claim awards.

Final decisions belong to the Organizing Committee.

4. Disciplinary Actions

Violations will be handled according to Decree No. 158/2013/ND-CP (dated November 12, 2013) on administrative penalties in culture, sports, tourism, and advertising.

5. Force Majeure

The OC is not responsible for cancellations or delays due to force majeure.

The OC reserves the right to modify event rules and regulations and will notify participants via official channels (documents, emails, or on-site announcements).

The OC has full rights to use participant-provided information and event media (photos, videos) for legal purposes such as media, advertising, exhibitions, and event promotion.

Each athlete is responsible for understanding and complying with event rules. Violations may result in disqualification.

Only the OC can amend or supplement these regulations as necessary. Final decisions for any issues not covered in the regulations rest with the OC.

RACE KIT PICK UP PROCEDURE

Receiving Race Kit

Athletes need to prepare:

ID card or Passport (Original copy)
Email with QR CODE to receive BIB

Present your ID card/Passport

Present the QR CODE to receive BIB

Sign the Liability Waiver and acknowledge the Race Kit

PICK UP ON BEHALF

Authorized representatives need to prepare:

ID card or Passport (Original copy)
Email with QR CODE to receive BIB

Athlete to fill out the online authorization form (instructions sent in the authorization guide email one week before the event)

Present the ID card/Passport of the AUTHORIZED REPRESENTATIVE

Present the QR CODE to receive BIB

AUTHORIZED REPRESENTATIVE to sign the Liability Waiver and acknowledge the Race Kit.

GROUP PICK UP

– Please submit your request on the Tay Ho Marathon fan page.

– Alternatively, you can email tayhohm@vrace.vn or contact the organizing committee hotline at 098 639 98 42 for guidance.

POLICY

UPGRADE/DOWNGRADE

The organizing supports Athlete distance changes (upgrading or downgrading), as follows:

The distance change fee is 100,000 VND.
For upgrading to a longer distance, athletes need to pay the difference in participation fees between the two distances.
For downgrading to a shorter distance, athletes will not be refunded the difference in participation fees between the two distances.
The deadline for distance changes is until March 22, 2025.
Athletes are requested to send their change requests to the email support@actiup.net or contact the Actiup hotline: 1900 63 83 37 (1,000 VND/minute) (09:00 – 17:00 from Monday to Friday) for assistance.

TRANSFERING

Athletes unable to participate but wishing to transfer their registration to another athlete, please follow these steps:

The transfer fee is 100,000 VND.
If the new athlete requests a change in the running distance (only if slots are available), the “Distance Change Policy” will apply with the corresponding fee.
The deadline for transferring registration slots is until March 22, 2025.
Athletes are requested to send their transfer requests to the email support@actiup.net or contact the Actiup hotline: 1900 63 83 37 (1,000 VND/minute) (09:00 – 17:00 from Monday to Friday) for assistance.